Records Management
Statutory Authority
Chapter 119, Florida Statutes, Public Records Act, defines "public records" as "all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of physical form, or characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by an agency." In addition, the Chapter establishes the legal basis for the custody and disposal of public records and for public access to these records.
Chapter 257, Florida Statutes, establishes the State's Records Management and Archives Program under the direction of the Division of Library and Information Services, Department of State, as well as specifically provides for a system for the scheduling and disposal of public records. Chapter 257 also authorizes the Division to establish and coordinate standards, procedures, and techniques for efficient and economical record making and keeping. The appointment of an agency Records Management Liaison Officer (RMLO) is also mandated by this chapter.
