Records Management
Alphabetical Listing of Record Series Titles
ACCIDENT RECORDS: STUDENT/EMPLOYEE
ACCOUNTS PAYABLE: SUPPORTING DOCUMENTS
ACCOUNTS PAYABLE/RECEIVABLE RECORDS: SUMMARY
ACCOUNTS RECEIVABLE: SUPPORTING DOCUMENTS
ACCREDITATION RECORDS: ACCREDITATION REPORT
ACCREDITATION RECORDS: FINAL SELF-STUDY
ACCREDITATION RECORDS: SOUTHERN ASSOCIATION COLLEGE/SCHOOL
ACCREDITATION RECORDS: SUPPORTING DOCUMENTS
ACQUISITION RECORDS: LIBRARY
ACTIVITY REPORTS (OUTSIDE): FACULTY/A&P
ACTIVITY REPORTS (OUTSIDE): USPS
ADMINISTRATIVE CONVENIENCE RECORDS
ADMINISTRATIVE RECORDS: AGENCY /PROGRAM HEADS
ADMISSION RECORDS: STUDENTS DENIED ADMISSION
ADMISSION RECORDS: REGISTERED STUDENT
ADMISSION RECORDS: UNREGISTERED STUDENT
ADVERTISEMENTS: JOB (DISCRIMINATION CHARGES FILED)
ADVERTISEMENTS: LEGAL
ADVERTISEMENTS: JOB (NO DISCRIMINATION CHARGES FILED)
AFFIRMATIVE ACTION RECORDS
AGREEMENTS: CAPITAL IMPROVEMENT
AGREEMENTS: NON-CAPITAL IMPROVEMENT
ANNOUNCEMENTS AND INFORMATION: ROUTINE
ANNUAL REPORTS
ANNUAL REPORTS: GOVERNING BODY
ANNUAL REPORTS OF THE PRESIDENT
ANNUAL REPORTS: FEDERALLY FUNDED PROGRAMS
APPOINTMENT COMMITMENT REPORT
ARCHITECTURAL PLANS/SPECIFICATIONS: PRELIMINARY DRAWINGS
ATTENDANCE AND LEAVE RECORDS
AUDITS: AUDITOR GENERAL
AUDITS: INDEPENDENT
AUDITS: INTERNAL
AUDITS: STATE/FEDERAL
AUDITS: SUPPORTING DOCUMENTS
AWARD RECORDS: PERSONNEL NOMINATIONS
AWARD RECORDS: TEACHING INCENTIVE PROGRAM (AWARDED)
AWARD RECORDS: TEACHING INCENTIVE PROGRAM (DENIED)
BACKGROUND/SECURITY CHECKS
BAD CHECK RECORDS
BALANCE SHEETS
BANK ACCOUNT AUTHORIZATION RECORDS
BANK STATEMENTS: RECONCILIATION
BENEFIT DISTRIBUTION REPORTS
BID RECORDS: CAPITAL IMPROVEMENT SUCCESSFUL BIDS
BID RECORDS: CAPITAL IMPROVEMENT UNSUCCESSFUL BIDS
BID RECORDS: NON-CAPITAL IMPROVEMENT
BIOGRAPHICAL FILES
BOND RESOLUTIONS
BUDGET RECORDS: APPROVED ANNUAL BUDGET
BUDGET RECORDS: SUPPORTING DOCUMENTS
BUDGET TRANSFER FORMS
BUILDING PLANS: COMMERCIAL
CALENDARS
CASH COLLECTION RECORDS
CASH CONTROL REPORTS
CASH REGISTER TAPE
CENTRAL LEAVE BALANCE ADJUSTMENT FORM
CENTRAL LEAVE USER PROFILE REQUEST FORM
CERTIFICATION FORWARD DOCUMENTS
CHARTERS/AMENDMENTS, BYLAWS AND CONSTITUTIONS
CHECKS: CANCELED
CHECKS: LOG
CHECKS: REGISTERS
CHECKS: STUBS
CLASS, COURSE, ROOM AND FACULTY SCHEDULE
CLASS FILES
CLASS ROLLS
COMMITTEE RECORDS
COMPLAINTS: CITIZENS/CONSUMERS/EMPLOYEES
CONTRACTS: CAPITAL IMPROVEMENT
CONTRACTS: NON-CAPITAL IMPROVEMENT
CORRESPONDENCE & MEMORANDA: ADMINISTRATIVE
CORRESPONDENCE & MEMORANDA: PROGRAM AND POLICY DEVELOPMENT
COURSE AND PROGRAM RECORDS
DEEDS: AGENCY PROPERTY
DEMOGRAPHIC UPDATE FORM
DEPOSIT/WITHDRAWAL/TRANSFER SLIPS
DEPOSIT TRANSMITTAL FORMS
DIRECTIVES/POLICIES/PROCEDURES
DIRECTIVES/POLICIES/PROCEDURES: PRESIDENT/PROVOST
DISASTER PREPAREDNESS PLANS
DISCIPLINE RECORDS: STUDENT (FINAL ACTION)
DISCIPLINE RECORDS: STUDENT (MAJOR OFFENSE)
DISCIPLINE RECORDS: STUDENT (MINOR OFFENSE)
DISCIPLINARY CASE FILES
DRAFTS AND WORKING PAPERS
DROP/ADD RECORDS
DUAL EMPLOYMENT AND COMPENSATION RECORDS
ELECTRONIC FUNDS TRANSFER RECORDS
ELECTRONIC RECORDS SOFTWARE
EMPLOYEE FEE WAIVER RECORDS
EMPLOYEE PRE-COUNSELING RECORDS
EMPLOYMENT ELIGIBILITY LIST
EMPLOYMENT EXAMINATION RECORDS
ENCUMBRANCE RECORDS
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE RECORDS
EQUIPMENT USAGE RECORDS
EXAMINATION MATERIALS: NON-STANDARDIZED (STUDENT)
EXAMINATION MATERIALS: STANDARDIZED (STUDENT)
EXEMPTION: CONFLICT OF INTEREST
EXPENDITURE PLANS: CAPITAL IMPROVEMENT
EXPENDITURE REPORTS
EXPULSION RECORDS: STUDENT
FACULTY ASSIGNMENT REPORTS
FACULTY COURTESY APPOINTMENT FILES
FACILITY RESERVATION/RENTAL RECORDS
FEASIBILITY STUDY RECORDS
FEDERAL AND STATE TAX FORMS/REPORTS
FEE COLLECTION REPORTS
FINANCIAL AID RECORDS
FINANCIAL OBLIGATION CLEARANCE RECORDS
FINANCIAL REPORTS: MONTHLY
FOLLOW-UP SURVEYS
FOOD SERVICE RECORDS
FUEL USE REPORTS
GENERAL LEDGERS: ANNUAL SUMMARY
GENERAL LEDGERS: SUPPORTING DOCUMENTS
GENERAL EQUIVALENCY DIPLOMA (GED) RECORDS
GRADE RECORDS: DATA INPUT FORMS
GRANT FILES: FUNDED
GRANT FILES: GEPA-RELATED
GRIEVANCE FILES
HEALTH RECORDS: BLOOD BORNE PATHOGEN/ASBESTOS/EXPOSURE
IDENTIFICATION RECORDS: FEE PAID
IDENTIFICATION RECORDS: NO FEE PAID
INFORMATION REQUEST RECORDS
IN-SERVICE EDUCATION RECORDS
INSPECTION RECORDS: FIRE/SECURITY/SAFETY
INSPECTION REPORTS: FIRE EXTINGUISHER
INSTRUCTOR EVALUATIONS
INSTITUTIONAL RESEARCH REPORTS
INSURANCE RECORDS
INTERN SUPERVISOR PARTICIPATION CERTIFICATES
INVENTORY RECORDS: PHYSICAL
INVOICES
JOURNAL TRANSACTIONS (DAILY)
JOURNAL TRANSACTIONS (MONTHLY SUMMARY)
KEY AND BADGE ISSUANCE RECORDS
LEASES: CAPITAL IMPROVEMENT
LEASES: NON-CAPITAL IMPROVEMENT
LEASES: REAL PROPERTY
LEAVE APPLICATIONS: GRANTED (PROFESSIONAL DEVELOPMENT)
LEAVE APPLICATIONS: DENIED (PROFESSIONAL DEVELOPMENT)
LEAVE INDEX RECORDS: TERMINATED (LESS THAN 10 YEARS SERVICE)
LEAVE INDEX RECORDS: TERMINATED (10 YEARS OR MORE SERVICE)
LEAVE TRANSACTION REPORTS
LEGISLATION RECORDS
LIBRARY CIRCULATION RECORDS
LITIGATION CASE FILES
MAIL: UNDELIVERABLE FIRST CLASS
MAINTENANCE RECORDS: EQUIPMENT
MAINTENANCE RECORDS: VEHICLE
MANAGEMENT SURVEYS/STUDIES: INTERNAL
MATERIAL SAFETY RECORDS
MEDICAL RECORDS: STUDENT
MEETING NOTICES
MEMBERSHIP RECORDS: LIVING WELL PROGRAM
MINUTES: OFFICIAL MEETINGS (AUDIO/VISUAL RECORDINGS)
MINUTES: OFFICIAL MEETINGS
MINUTES: OTHER MEETINGS
MINUTES: OFFICIAL MEETINGS (SUPPORTING DOCUMENTS)
NEED ASSESSMENT RECORDS
NEWS RELEASES
OPERATIONAL AND STATISTICAL REPORT RECORDS: OFFICE
OPINIONS: LEGAL (ATTORNEY)
OPINIONS: LEGAL (SUPPORTING DOCUMENTS)
ORGANIZATION CHARTS
OVERTIME AUTHORIZATIONS
PARKING DECAL/PERMIT RECORDS
PARKING TICKETS
PAYROLL COST DISTRIBUTION REGISTERS
PAYROLL RECORDS
PAYROLL RECORDS: REGISTERS (POSTED)
PAYROLL RECORDS: SUPPORTING DOCUMENTS
PAYROLL SIGNATURE LIST
PERIODIC PROGRESS REPORTS: INTERNAL
PERMITS: MAIL SERVICE
PERSONNEL FILE - - A&P AND FACULTY - - COLLEGE, DIVISION, OR DEPARTMENT COPY FOR TERMINATED EMPLOYEES
PERSONNEL FILE: - USPS - COLLEGE/DEPARTMENT COPY FOR TERMINATED EMPLOYEES
PERSONNEL RECORDS
PERSONNEL RECORDS: ACTIVITY REPORT
PERSONNEL RECORDS: EVALUATION ACADEMIC/PROFESSIONAL/FACULTY
PERSONNEL RECORDS: LOCATOR
PERSONNEL RECORDS: OPS/VOLUNTEER/INTERN/TEMPORARY EMPLOYMENT
PETTY CASH DOCUMENTATION RECORDS
PHYSICAL PLANT STATISTICAL REPORTS
PLANT SURVEY REPORT
PRE-PUBLICATIONS AND MEDIA ITEM RECORDS
PRIVATE LOAN AND SCHOLARSHIP RECORDS
PROCEDURES: MANUALS
POSITION DESCRIPTION RECORDS
PROGRAM /SUBJECT/REFERENCE FILES
PROJECT FILES: CAPITAL IMPROVEMENT
PROJECT FILES: FEDERAL
PROJECT FILES: NON-CAPITAL IMPROVEMENT
PROJECT FILES: PROGRAM DEVELOPMENT
PROJECT FILES: PRIORITY REPORTS
PROJECT FILES: REAL PROPERTY LEASES
PROMOTION AND TENURE RECORDS: DENIED
PROMOTION AND TENURE RECORDS: GRANTED
PROMOTION RECORDS
PROPERTY CONTROL RECORDS
PROPERTY TRANSFER FORMS
PUBLIC INFORMATION FILES
PUBLIC PROGRAM/EVENT RECORDS: CONTRACTED
PUBLIC PROGRAM/EVENT RECORDS: NON-CONTRACTED
PURCHASE ORDER LOG
PURCHASING RECORDS
READING FILES
REAL PROPERTY ACQUISITIONS/CONDEMNATION/DISPOSAL RECORDS
RECEIPT BOOKS: CASH
RECEIPTS: REGISTERED AND CERTIFIED MAIL
RECEIVING REPORTS
RECORDS DISPOSITION COMPLIANCE AUTHORIZATION FORMS
RECORDS DISPOSITION DOCUMENTS
RECORDS RETENTION SCHEDULED: AGENCY SPECIFIC
RECRUITMENT & SELECTION PACKAGES
REFUND RECORDS
REFUND REQUESTS
REGISTRATIONS: STUDENT
REQUEST FORMS: UNIVERSITY EQUIPMENT USE
REQUISITION LOGS
REQUISITIONS
SAFETY-TO-LIFE INSPECTION RECORDS
SALARY COMPARISON REPORTS
SALARY SCHEDULES
SALES TAX RECORDS
SCHOLARSHIP/LOAN RECORDS
SEARCH COMMITTEE RECORDS
SOCIAL SECURITY CONTROLLED SUMMARY RECORDS
SPACE ANALYSIS RECORDS
STATE AUTOMATED MANAGEMENT ACCOUNTING SYSTEM (SAMAS)
STATE STUDENT ASSESSMENT RECORDS: TEST RESULTS/REPORTS
STUDENT ADVISEMENT RECORDS: GRADUATE
STUDENT ADVISEMENT RECORDS: WITHDRAWAL
STUDENT APPEAL RECORDS
STUDENT COUNSELING RECORDS: GRADUATE
STUDENT COUNSELING RECORDS: WITHDRAWAL
STUDENT EDUCATION RECORDS: SUPPORTING DOCUMENTS
STUDENT EMPLOYMENT RECORDS
STUDENT LOAN JUDGMENT RECORDS: PAID
STUDENT NEWSPAPERS
STUDENT NEWSPAPERS: SUPPORTING DOCUMENTS
STUDENT TRANSCRIPTS
SUPPLY RECORDS
SUSPENSION RECORDS
TAX SHELTER ANNUITIES
TELEPHONE CALL RECORDS: LONG DISTANCE
TICKETS (SOLD) REPORTS
TRAINING MATERIAL RECORDS
TRAINING RECORDS
TRAINING RECORDS: INSTRUCTOR
TRANSITORY MESSAGES
TRAVEL RECORDS
TRIAL BALANCE REPORTS
UNCLAIMED PROPERTY RECORDS
UNEMPLOYMENT COMPENSATION RECORDS
UTILITY CUSTOMER RECORDS
VALIDATING MACHINE TAPE RECORDS
VEHICLE LOGS
VEHICLE RECORDS
VENDOR FILES
VERIFICATION RECORDS: ATTENDANCE/EMPLOYMENT/ENROLLMENT
VETERANS RECORDS: EDUCATIONAL ASSISTANCE
VISITOR LOGS
VOUCHERS: FEDERAL PROJECT PAID
VOUCHERS: INDIVIDUAL AGENCY
VOUCHERS: JOURNAL
WITHDRAWAL RECORDS
WORK ORDERS
WORKERS' COMPENSATION AND INJURY REPORT RECORDS
