University of Florida
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A. SASS WEB SIGNON
To begin the signon process, access the UF home page at WWW.UFL.EDU from your Internet Browser. In most cases it will either be Internet Explorer or Netscape. Once the UF home page is displayed, click on the "Admin Menu" link.
GATORLINK SIGNON
To continue the signon process, enter your Gatorlink ID and password. Then click the "LOGIN" button.
ADMINISTRATIVE APPLICATION MENU
Click on the "Advising Student - SASS" link located under the "Student Records" menu.
NERDC RACF SIGNON
Continue the sign on process by entering your NERDC Userid and password. Then click the "CONTINUE" button.
QUESTION 1
From the UF Home page (WWW.UFL.EDU), how do you access the SASS system?
A: Click on Colleges & Schools link
B: Click on Admin Menu link
C: Click on Prospective Student link
D: All of the above
QUESTION 2
From the Administration Application Menu, what do you select to view the SASS Degree Audit?
A: Click on Advising Student – SASS
B: Click on Course Scheduling
C: Click on Student Records
D: None of the above
B. INTRODUCTION
This document was created to help guide you through the various screen of the Student Academic Advisement System (SASS) using the web. At the end of each section there are a few questions to help you review what was covered in the section. The Answer Key to the questions is provided in the Appendix 3 section. Please feel free to check your answers after you have completed reviewing the document. If you have any questions or comments, please feel free to email them to SASSWEB-L@lists.ufl.edu.
The Student Academic Advisement System (SASS) is an automated system, which evaluates a student's academic record (transcript) in reference to the completion of the requirements of a particular degree program. The result of this evaluation is an audit, which may be viewed on your terminal (on-line) or in a printed report (hard copy).
In order for SASS to produce audits three primary files must be created and maintained by each individual College. The files are as follows:
I. REQUIREMENT DEFINITION files serve two functions:
1) They control what courses and conditions are necessary to satisfy the requirements of a degree program.
2) They determine the format in which the audit will be printed.
II. DEGREE PROGRAM DEFINITION file contain all of the requirements used to produce the audit. This file determines the order in which requirements will appear on the printed audit if courses are allowed to satisfy only one requirement or multiple requirements.
III. STUDENT PROGRAM EXCEPTION file provide the College the flexibility to allow curriculum exceptions for an individual student for a particular degree program.
The Data Processing department within the Registrar's Office maintains the following files:
I. GRADES/CONDITION CODES file, which controls the quality points, associated with each grade and the condition codes that identify transfer course work and upper and lower division work. Refer to the Requirement Definition section for more information on the use of condition codes. To view a definition of the condition codes select GRADES/CONDITION CODES from the menu and then PA2 for HELP.
II. COURSE EQUIVALENCY files which contains a list of course prefix and numbering changes.
Training on the creation, use, and maintenance of the Requirement Definition file, Degree Program file, and Student Exception file will be provided to each individual College by the SASS Coordinator.
QUESTION 3
The Requirement, Degree Program and Exceptions files are the three primary files needed to produce a SASS audit?
A: YES
B: NO
QUESTION 4
What file determines the order in which requirements will appear on the printed audit?
A: Student Program Exceptions File
B: Requirement File
C: Grades/Condition Codes File
D: Degree Program File
C. UNDERSTANDING THE STUDENT AUDIT
A student audit is an evaluation of the student's transcript in reference to the requirements of a particular major and degree. The results may be viewed on an advisor's computer terminal (on-line) or in a printed report called an audit. The audit begins with general information, including:
Student's name
UFID
Degree program
Catalog year
Following this general information are numerous groupings of course work known as REQUIREMENTS. A dashed horizontal line separates each grouping. The individual College determines the content and order of these groupings, as well as, the amount of information displayed or printed. Courses do not necessarily appear in chronological order, but appear grouped according to categories.
To read the SASS audit, it is important to understand the indicators used on the audit to denote the status of a particular requirement. Indicators are listed below and denoted within quotation marks.
"NO" indicates the student has NOT SATISFIED all of the elements of a requirement.
He may have courses yet to complete or he may have a GPA problem.
"OK" indicates the student has satisfied all of the elements of this requirement.
"IP" indicates the student is currently registered for the last class necessary to satisfy all of the elements of this requirement.
"AA" indicates the student was awarded an Associate of Arts degree, which satisfies all of the elements of this requirement.
"+” means that a particular sub requirement (sub-category) of the requirement has been satisfied.
"-” means that this particular sub requirement (sub-category) has not been satisfied.
"RG" in the grade field means the student in currently registered for the course.
"P" in the grade field means the student was awarded AP, IB or CLEP credit for the course.
"<<<" courses preceded by this symbol are Critical Tracking courses which must be taken in the semester indicated in order to remain on track for the current major.
"###" courses preceded by this symbol are Critical Tracking courses which may be taken in any semester as long as the designated number of tracking courses are taken each term. For example, two critical tracking courses are required but you may select the two from the list of designated tracking courses.
"EARNED: 30.00 HOURS 5 SUB-REQS 3.450 GPA" indicated the total number of hours used to satisfy the requirement. The requirement consists of 5 sub requirements. The total GPA for the courses used is 3.450.
"NEEDS: l SUB-REQ" indicates the number of sub requirements not satisfied.
9608 ENC1101 3.00 B _
9608 indicates that the course was completed in the Fall of 1996.
ENC 1101 indicates the course prefix and number.
The _ following the grade is a symbol which indicates the course was completed within the first 60 hours of acceptable course work.
To exit the audit display, you must click on the CLICK HERE TO RETURN link at the bottom of the audit.
QUESTION 5
What indicator is used to show the student has satisfied all of the elements of a requirement?
A: OK
B: IP
C: NO
D: AA
QUESTION 6
How can you tell where one requirement stops and the next one begins on the SASS audit?
A: A horizontal line of asterisks
B: A vertical line of asterisks
C: A horizontal line of dashes
D: A vertical line of dashes
QUESTION 7
What indicator is used in the grade field to denote a student is currently enrolled in a course?
A: RG
B: CE
C: IP
D: OK
The SASS Web menu consists of menu items listed down the left side of the screen and additional links for selected menu items listed across the top. You can access any of these items by clicking on the underline words or links.
Depending on the level of access you request or need, will determine the availability of some screens. For example, if you need to create or modify requirements or degree program, you will have a link "Management". If you can only post student exceptions, then the "Management link will not appear on the left menu bar.
The default screen displayed is the Degree Audit and is a link of the Student menu.
To run an audit, enter the student's UFID and press ENTER or click the Update/Enter button. The screen will display the default degree program and catalog year for the student. Click on the "Complete Audit" button to run a full audit or Unmet Audit button to view only the unmet requirements.
To run an audit with a different degree program or catalog year, simply enter the new degree program in the field labeled Degree Shopping Program and/or enter a new catalog year in the field labeled Catalog Year and press ENTER. Then click the "Complete Audit" button.
To run an audit to Generate Free Electives, click the dot labeled "Yes". This function is used mostly for graduating seniors to verify that the "Total Hours Used Toward the Degree" equals or exceeds the total hours required for the degree.
If you would like to run the audit to display only the Unmet requirements for the student, then click the "Unmet Audit" button.
QUESTION 8
What is the default screen that appears when accessing the SASS menu?
A: Requirement screen
B: Degree Program screen
C: Admission screen
D: Degree Audit screen
QUESTION 9
What button do you click to run a full audit?
A: Click on Update/Enter button
B: Click on Complete Audit button
C: Click on Run Audit button
D: Click on Submit button
QUESTION 10
What function is used mostly for graduating seniors to verify that the "Total Hours Used Toward the Degree" equals or exceeds the total hours required for the degree?
A: Complete Audit function
B: Degree Shopping Program function
C: Unmet function
D: Generate Free Elective function
A REQUIREMENT is either a informational box or a set of courses from which a student must select one, some or all to meet an academic regulation. For example, a Requirement may identify course work required for a particular MAJOR. It may contain a variety of information such as, course prefixes and numbers, number of hours required for the major, minimum GPA etc.
To display a requirement, click on the Requirement menu on the left. The Requirement List link is the default link displayed. To begin the list, enter all or part of the Requirement name and catalog year. Then click the Search button. Click the View button to the left of the Requirement you wish to see. The Requirement is displayed in a Read Only mode indicated by the gray background color of the screen.
For those authorized to create or modify Requirements, click on the Requirement menu on the left. Then click on the Develop Requirements at the top. The screen will appear with a peach background. To begin the list, enter all or part of the Requirement name and catalog year. Then click the Search button. Click the View button to the left of the Requirement you wish to see. The Development Requirement displayed will be in an Update mode.
You must utilize the Requirements List or Development Requirements List link initially to locate the first requirement you wish to view. If you wish to view an additional requirement, you may return to the browse and enter in the requirement name in the field labeled Requirement or enter the Requirement name and catalog year directly in the Requirements or Develop Requirements screen.
QUESTION 11
Which links must you utilize to locate the first requirement you wish to view initially?
A: Management link
B: Requirements List or Development Requirements List links
C: Degree Program List link
D: Degree Audit link
QUESTION 12
Once the Requirement you wish to view is displayed in the Requirement List, what do you do to view the actual requirement?
A: Click on the View button
B: Click on the Update button
C: Click on the Submit button
D: Click on the Search button
REQUIREMENT CONTINUED
A Requirement may be created in Development in two ways:
1) by creating a new record.
To create a new Requirement (RQ), display any existing requirement on the Develop Requirements screen as instructed above. Click on the Add A New Requirement link. Enter the Requirement and Last Year fields. Click the Add box and then click the Submit button. The new requirement will be added and redisplayed.
Once the requirement redisplays with a Last Updated Date and your initials, you are ready to key in the remaining information and press <ENTER> or click the Submit button. A message will appear at the bottom of the screen RECORD UPDATED. You are always in UPDATE MODE on this screen.
2) by copying and modifying an existing Requirement.
If a Requirement already exists that is similar to the one you wish to create, it may be more efficient to COPY the existing requirement and modify it.
To COPY an existing Requirement, display the existing requirement by typing the REQUIREMENT and LAST YEAR fields of an existing Requirement and press <ENTER>. Next, fill in the New Name and Last year fields in the gray area located at the top. Then click the Copy button.
The new requirement will be displayed.
You may then change any data on the screen that you wish. You are always in UPDATE mode on this screen and once you press enter any information typed on the screen becomes a part of the record.
To Delete a requirement, click on the Delete box next to the Submit button. Then click the Submit button.
SHORT CUTS IN WRITING NEW REQUIREMENTS: If you have a group of courses to be taken over several semesters, instead of typing the courses in each semester you might like to use this approach:
1. Create a new requirement. List all the courses on the "A" line that you want to be used. For example, a group of GENERAL ELECTIVES.
2. In the Assign field, assign a unique assign code not being used by any other Requirement on the Degree Program.
3. On the "Control" line, REQ HRS = 0000; MAX HRS = 9999.
4. Insert the new Requirement on the Degree Program after the general education and give it a "B" code to hide it the same way gen ed rq's are hidden.
5. In a separate requirement, ask for that assign code & ****** D000001999999 on the ACCEPT line.
QUESTION 13
What are the two ways a Requirement can be created in Development?
A: Deleting and Adding an existing requirement
B: Copying and Deleting an existing requirement
C: Adding a new record and Copying an existing requirement
D: Modifying and Deleting an existing requirement
QUESTION 14
How do you delete an existing requirement from the Development Requirement file?
A: Click the Delete box next to the Submit button. Then click Submit button.
B: Click the Del? box and then click the Submit button
C: Click the Add a new Requirement link
D: Click the Add a new Sub-requirement button
REQUIREMENT CONTINUED
NEW NAME - Enter your 2 digit college code followed by a dash followed by 1-6 letters or numbers. For example, EG-SEM1. This field is used only for the COPY function.
LAST YEAR (In Gray box)- Enter the last year for which this requirement should be used. Usually 9999 is used to designate that this requirement applies to all future catalog years until further notice. Should this change you would then enter the modified last year to the appropriate final year for which it should apply. This field used only for the COPY function.
ADD A NEW REQUIREMENT – a link that will take you to another screen display where you can enter the Requirement and Last Year to create a new requirement.
DELETE – This is used to Delete the entire Requirement. I will only delete the requirement if your SASS authorization matches the Authorization of the requirement.
SUBMIT – Used to apply modifications made to any field of the requirement.
REQUIREMENT - Enter your 2-digit college code followed by a dash followed by 1-6 letters or numbers. For example, EG-SEM1.
LAST YEAR - Enter the last year for which this requirement should be used. Usually 9999 is used to designate that this requirement applies to all future catalog years until further notice. Should this change you would then enter the modified last year to the appropriate final year for which it should apply.
FIRST YEAR - Enter the first year for which the requirement should be used.
AUTHORIZATION - The two letter college code assigned on the security file to the person creating the requirement.
DEPT – The three letter major code assigned on the security file to the person creating the requirement.
SEGMENT COUNT - This field tells the system how many sub-requirements must be satisfied for this requirement. Usually this number matches the number of sub-requirements listed, although there are exceptions.
LAST UPDATED - Each time the requirement is modified, the system notes the date of the update.
BY - Each time the requirement is modified, the system notes the initials of the person making the update.
REQUIRED HOURS - If you wish to check to ensure that all of the courses used for all sub-requirements combined equal some number, then you would enter the number is this field. The number should be entered as 5 digits, for example 36 hours would be entered as 03600. Entering data in this field is optional if you are checking for the necessary hours within each sub-requirement.
REQUIRED GPA - If you wish to check for a GPA based on all courses used for all sub-requirements, you would specify the GPA in this field. The GPA should be enter as a 5 digit number for example 2.00 would be entered as 20000. Once you press enter the system places the decimal point in the correct position.
ACCEPT 1 & 2 – This is a two byte field which allows you to specify grades, assign codes or condition codes which you wish all courses which satisfy the requirement must meet. If you wish to specify a particular grade for all courses used to satisfy all sub-requirements, enter the letter in this field. For example, if you require a grade of "B" or higher enter the letter B in this field. If you require all courses with an assign code of “Z” AND have a grade of “B” or higher, you would enter ZB in this field. You may also specify any code which you may have previously assigned to a group of courses using the assign code field.
REJECT 1 & 2 - This is a two byte field which allows you to specify grades, assign codes or condition codes which you wish to reject. For example, WF would reject all courses with a grade of "W" (withdrawals) OR "F" (failed).
ASSIGN - You may assign any single character code, numerical or alpha in this field. This code will then be assigned to all courses used to meet this requirement. For example, you may want to compute a GPA for the courses listed in this requirement and call it GPA 4. You may enter the number 4 in this field and then write another requirement in which you ACCEPT (Accept field) all courses with a “4” and display the computed GPA.
EXCEPT - This field determines who may post to this requirement. An N or a blank in this field limits this ability to the college writing the requirement. A Y means that anyone from any college with the ability to write Student Exceptions may make an Exception to this Requirement.
PRINT CODE - This code determines the format of the SASS audit. Valid codes are listed below: See Appendix for examples. #EXAMPLES
· Blank = all available information should be printed. |
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· A = Requirement will not appear on the printed audit. However, it will appear in the audit file. |
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· D = suppresses the "earned line" at the header level and the "added" line at the sub-requirement level. This print option is one of two most commonly used. |
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· E = suppresses the "earned line" at the header level and the "added line" at the sub-requirement level. It also suppresses the listing of courses applied toward a requirement's completion |
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· F = suppresses the "earned line" at the header level and the "added line" at the sub-requirement level. It also suppresses the listing of courses that may be selected. This print option is one of two most commonly used. |
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· G = suppresses the "earned line" at the header level and the "added" line at the sub-requirement level. It also suppresses the printing of the courses that a student may select from beginning with the first pseudo-course. |
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· H = suppresses the “earned line” at the header level and the “added” line at the sub-requirement level. Also, it collapses the sub-requirement data to a listing of courses used toward the requirement’s completion even when the requirement is NOT completed. NOTE: This option may be used ONLY at the requirement header level. Overrides all other print options at the sub-requirement level. |
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· I = functions exactly like the "T" print code except the SELECT FROM line is printed. |
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· K = prints everything except the "ADDED" line at the sub-requirement level. |
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· L = prints only the SELECT FROM and the NEEDS info. |
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· N = prints the list of courses from which a student may select to satisfy the requirement but does NOT print the courses that the student has taken. |
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· O = normal processing except that courses that may be used to satisfy a sub-requirement that has not yet been satisfied are suppressed. |
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· P = prints all the data from the SELECT FROM list until it reaches a pseudo-name indicated by $. |
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· Q = prints the courses the student has taken but NOT the list of available courses. |
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· R = suppresses the “earned line” at the header level and the “added” line at the sub-requirement level. Also, it collapses the sub-requirement data to a listing of the courses used towards a requirement’s completion only when a requirement is NOT completed. When the requirement is completed, it suppresses the listing of courses. |
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· S = normal processing except that sub- requirement information will be suppressed. Only courses that are used to satisfy the requirement are displayed. |
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· T = Resembles Option F. However, it also suppresses the “needs line” at the sub-requirement level. |
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· U = Prevents the collapsing of the sub-requirement data when a requirement is completed. It resembles Option L, however, it suppresses the printing of the “earned line” at the header level and the “added line” at the sub-requirement level. |
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· X = prints only summary information. |
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· Y = Prints “earned line” and “needs line” at header level. Also, it prints titles, “added lines” and Needs lines” at the sub-requirement level without printing the courses used to satisfy the sub-requirement. This option is ONLY used at the header print level. |
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· Z = Eliminates the sub-requirement title lines and allows the printing of only the courses used toward satisfying the sub-requirement. This option is used ONLY at the sub-requirement print option level. |
7/97 software update: All print codes were modified to stop printing when it reaches the pseudocourse. This means that if you list courses on the accept line after the pseudocourse (identified by $), the courses will be used for processing but will not appear on the SELECT FROM line on the audit.
PSEUDO NAME - This field is used for GORDON, CLAST and GEN-ED only. Flags are generated by the system that indicates the Requirements have been satisfied.
CLOSED - Use the CLOSED INDICATOR field on the Requirement file to close a satisfied requirement when max hours or course count is reached.
· 'C' - the sub-requirement is satisfied upon reaching the hours specified in the Max Hours field on the C line of the sub-requirement. There is no additional consideration given to using the courses in a more efficient manner. The sub-requirement is closed immediately when the Max Hours is reached. Courses are in year-term order from oldest to most recent, and are used in that order. |
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· 'P' - courses are placed in the sub-requirement and then the courses go through the reshuffle process, when the requirement is grouped. The sub-requirement however is not closed until courses are reshuffled for grouped requirement. After the courses are reshuffled, the requirement is then closed if maximum hours are met. |
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· 'S' - the requirement will be satisfied if the required number of Segment Count is met. |
SUM – Use in conjunction with the ACCEPT field on a requirement to summarize only previous multiple requirements that have assign codes attached to them.
NO COUNT – This field determines whether or not the courses used to satisfy the requirement count in the TOTAL HOURS USED TOWARD THE DEGREE. If the field is blank, then all courses count in total. If the field is “Y”, then all courses are not counted.
TITLE 1 - Text fields. Information in this field will appear as the Title of the Requirement on the audit. For example, "GENERAL EDUCATION REQUIREMENTS".
TITLE 2 - Allows you a second line of header text.
NOTE:
Data entered in the fields above apply to the entire Requirement. That is it will apply to all Sub-Requirements in the Requirement.
Data entered in the fields below apply to a particular Sub-Requirement. This allows you to vary the conditions per Sub-Requirement. These fields appear under the section of the screen labeled “Sub-Requirements Information”.
DEL? – Used to Delete the specific line from the requirement. You must click the Del? Box and then click the Submit button.
LINE - Four digit field which indicates the line number of this Sub-Requirement.
SEGMENT: Four digit field which indicates the Sub-Requirement segment number or grouping of courses.
Two or more, adjacent, sub-requirements given the SAME segment number will be considered as OPTIONS/OR’D to satisfy this sub-requirement. A Requirement may also contain several different required sub-requirements. Each sub-requirement will have a different segment number. For example:
This sets up the situation that whenever a course from whichever package in GROUP B is taken that sub-requirement has been satisfied.
However, a course from GROUP A is required to be taken before the RQ is satisfied. In the previous example, if either sub-requirement is met, the Requirement is satisfied.
TITLE - You are provided 74 spaces per line to enter additional descriptive text if you choose. Information entered here will serve as the title for the sub-requirement. A maximum of twenty lines may be entered per sub-requirement.
CONTROL - This is called the control line and consists of the following fields:
COURSE COUNT - Two digit field which indicates the MINIMUM number of courses that must be taken to satisfy this particular Sub-Requirement. Possible entries are blank, 00-99.
REQ HOURS - Four digit field which indicates the MINIMUM number of credit hours needed to satisfy the Sub-requirement. Valid entries range from blank to 9999. If the sub-requirement is monitoring for 3 credit hours it will appear as 003.0.
MIN GPA - Specifies a MINIMUM GPA (if appropriate) for the courses listed in this sub-requirement. Valid entries range from blank to 4.000.
MAX HOURS - Indicates the MAXIMUM number of credit hours that may be used to satisfy this Sub-requirement. Valid entries range from Blank to 9999. 12 credit hours appear as 012.0.
PLEASE NOTE: SASS will list all courses completed that may be accepted, even if they exceed the MAX HOURS. However, only the number indicated in the MAX HOURS field will be subtracted from the number indicated in the HRS field (at the top of the Requirement).
For example: A 9 hour physical/biological science requirement could be written as follows: 9 hours in the HRS field, 3 hours in the REQ HOURS and 6 in the MAX HOURS field. This would indicate that a minimum of 3 hours is required and that a maximum of 6 hours will be applied towards the 9 total hours required.
ACCEPT - A maximum of 2 condition codes (previously defined in Grades/Condition Codes Table or a previous Requirement) may be specified as ACCEPT criteria. This may or may not be in addition to those indicated in the header information field Accept 1 & 2. The ACCEPT criteria entered at the sub-requirement applies only to that particular sub-requirement. The ACCEPT criteria entered in the ACCEPT 1 & 2 field applies to all sub-requirements in this Requirement. You may use either or both or neither depending on what you wish to accomplish. Using both the ACCEPT 1 & 2 and ACCEPT fields allows you to utilize a maximum of 4 condition codes.
REJECT - A maximum of 2 condition codes may be used as rejection criteria for the courses in this sub-requirement. These condition codes will be rejected in addition to those that may have been specified in the REJECT 1 & 2 field. (see above).
ASSIGN - This is a single character field in which you may choose to assign a code. The code may be alpha or numeric but must not be one of the codes already predefined in the Grade Table. This code will be assigned to all courses in this sub-requirement, i.e., you may wish to assign the number 1 to all courses in this sub-requirement and later collect these courses for GPA purposes, that is you may wish to calculate a major GPA or a General Education GPA etc.
REPEAT - This field allows you to indicate a reuse code. Possible entries are blank, R or S.
Blank = normal processing.
R= normal processing except that any course which satisfies this sub-requirement will not be restricted from meeting
other requirements or sub-requirements. This code is useful when writing a Requirement to check things such-as
overall GPA.
S = special purpose logic designed primarily to test for residency requirements. When this option is selected, courses are
scanned for meeting this sub-requirement from the last course entered rather than from the first.
PRINT - Codes indicated in the PRINT field on the "Control" line of a sub-requirement apply ONLY to that Sub- Requirement.
See appendix for examples.
GEN ED - This field is used for GORDON, CLAST and GEN-ED only. Flags are generated by the system that indicates the Requirements have been satisfied.
REJECT/ACCEPT/REUSE - This is the line on which you indicate the actual courses or course prefixes that you wish to reject, accept or repeat for this sub-requirement. Always begin by listing any courses you may wish to reject. For example, you want to accept all math courses except MAT 1013. You would enter the following:
In this example, the sub-requirement would reject course MAT1013, accept all other courses with a MAT prefix and additional accept MAC2311. In turn, the MAC2311 if used to satisfy this sub-requirement would then be allow to satisfy another sub-requirement further on in the audit regardless of whether the requirements were grouped or not.
NOTE: Reuse line can't be used in conjunction with "R" code in the REPEAT field on the "Control" line.
You may enter a maximum of 4 courses per line. Each course field is 14 spaces long. The specific field location is indicated by a box. The symbol ***** following a prefix means that any course number with that prefix will satisfy the selection i.e., MAT**** means any math course will be acceptable. The symbol #, i.e., MAT#013 means that any number in the # symbol location will be acceptable i.e., MAT1013, MAT2013 etc. would be acceptable.
The single character box at the end of this field allows you to perform additional functions.
The possible codes that may be entered in this field are:
Blank - when this field is left blank the courses indicated on the accept line will be matched accordingly.
$ allows you to enter a name which will be used later in identifying this particular sub- requirement. This is called a pseudo-name and is utilized in entering data in the STUDENT EXCEPTION file. An example of a pseudo-name is HUMANITY $. The $ sign is always entered in the 14th space of the COURSE*******: field.
: indicates that a range comparison is needed. This value is assigned to the first course of a course range check.
D indicates this course as one with which a particular date range is to be associated. The date range will be entered in the next available box following the D code as two 6 digit term dates using the format YYYYTTYYYYTT where YYYY = 4 digit year and TT = 2 digit term. For example, 200308999999. This would only allow the course if it was taken in Fall 2003 and later.
QUESTION 15
What are the two most commonly used print options?
A: G and H
B: A and P
C: D and F
D: O and Q
QUESTION 16
Can the Reuse line be used in conjunction with the “R” code in the REPEAT field on the “Control” line?
A: YES
B: NO
SUB-REQUIREMENT
You have created a record using the Add or Copy function and you are now ready to enter data in the SUB-REQUIREMENT section of the screen. If you have created a record using the COPY function, type over existing data to modify the record. You may also need to delete certain data using one of the delete functions.
A sub-requirement may contain THE FOLLOWING:
"T - Title" line for text
"C - Control" line for control data
"R - Reject" line to reject courses
"A - Accept" line to accept courses
"B - Reuse" line to accept and reuse courses
If you have created a new record using the Add a new Requirement button, begin by keying in data in the Line and Segment field i.e. 0001,0001 located toward the bottom of the screen. The cursor will tab to the next field automatically for you to enter the TYPE of line you wish to add. Select from the drop down box either Title, Control, Reject, Accept or Reuse. Then select the number of lines of the particular Type you wish to add. Click the Add a new Sub-Requirement button.
To enter data for a TITLE line, type your text in the box provided and press ENTER or click the Submit button. The maximum number of characters for a Title line is 58. The maximum number of Title lines allowed per sub-requirement is 20.
To enter data for a CONTROL line, tab to the first field you wish to use and enter the appropriate data. Use the Tab key to access any additional fields for which you wish to enter data. To apply the data, press enter or click the Submit button located at the top of the screen. A Control line must be entered for each group of Course Selections.
For example, if you want to require 6 hours, you would key in the following: 0006 in the Req Hours field and press ENTER or click the Submit button. The 6 hours will automatically display as 006.0
To enter data on the Course selection line, place the cursor in the first box following the word Reject, Accept or Reuse. If you wish to enter more than one course, use the Tab key to skip to the next big box and enter the next course. You may enter a maximum of 4 courses per line. The little boxes following each of the bigger boxes are used to denote a Date Range or Pseudo Course name. You may enter as many Reject, Accept or Reuse lines as necessary to list all courses to be rejected, accepted or reused (total number of lines available for Requirement is 98).
QUESTION 17
What TYPE of line is needed to enter text for a particular sub-requirement?
A: Title
B: Control
C: Reject
D: Reuse
QUESTION 18
What TYPE of line is needed to specify number of courses, required hours, minimum GPA or maximum hours for a particular sub-requirement?
A: Accept line
B: Control line
C: Reuse line
D: Title line
QUESTION 19
What TYPE of line is needed to specify particular courses accepted for a sub-requirement?
A: Control line
B: Reject line
C: Reuse line
D: Accept line
SUBREQUIREMENT CONTINUED
To insert a sub-requirement, enter data in the boxes labeled Line, Segment, Type and # of lines to add. Make sure the line number specified falls between two existing line numbers. Then click the Add a new Sub-Requirement button. For example, If you wanted to insert a line between line 0080 and 0085, you would enter line number 0081 to insert.
To delete a line of a sub-requirement, click on the Del? box located at the left of each line. Then click Submit button.
If the requirement has more than 20 sub-requirement lines, you can access the remainder of the requirement by clicking the PG FWD button located at the top and bottom of the display.
QUESTION 20
What line number would you enter if you wanted to insert a line in a sub-requirement between 0080 and 0085?
A: Line number 0079
B: Line number 0090
C: Line number 0081
D: Line number 0086
QUESTION 21
What box must you click in order to delete a line from a sub-requirement?
A: Add box
B: Del? box
C: Delete box
D: None of the above
The purpose of the Degree Program Definition screen is to provide a list of the REQUIREMENTS needed to satisfy a particular degree program.
To display a Degree Program, click on the Degree Program menu on the left. The Degree Program List link is the default link displayed. To begin the list, enter all or part of the Degree Program name and catalog year. Then click the Search button. Click the View button to the left of the Degree Program you wish to see. The Degree Program is displayed in a Read Only mode indicated by the gray background color of the screen.
For those authorized to create or modify Degree Programs, click on the Degree Program menu on the left. Then click on the Develop Degree Program link at the top. The screen will appear with a peach background. To begin the list, enter all or part of the Degree Program name and catalog year. Then click the Search button. Click the View button to the left of the Degree Program you wish to see. The Development Degree Program displayed will be in an Update mode.
You must utilize the Degree Program List or Development Degree Program List link initially to locate the first requirement you wish to view. If you wish to view an additional Degree Program, you may return to the browse and enter in the Degree Program name in the field labeled Program or enter the Degree Program name and catalog year directly in the Degree Programs or Develop Degree Programs screen.
QUESTION 22
Which link must you utilize to locate the first Degree Program you wish to view initially?
A: Degree Program List or Development Degree Program List
B: Requirement List
C: Development Requirement List
D: None of the above
QUESTION 23
Once the Degree Program you wish to view is displayed in the Degree Program List, what do you do to view the actual Degree Program?
A: Click the Search button
B: Click the Submit button
C: Click the Update/Enter button
D: Click the View button
DEGREE PROGRAM CONTINUED
A Degree Program may be created in Development in two ways:
1) by creating a new record.
To create a new Degree Program (DP), click on the Add Degree Program link. Enter the Program and Last Year fields. Click the Add box and then click the Submit button. The new Degree Program will be added and redisplayed.
Once the Degree Program redisplays with a Last Updated Date and your initials, you are ready to key in the remaining information and press ENTER or click the Submit button. A message will appear at the bottom of the screen RECORD UPDATED. You are always in UPDATE MODE on this screen.
2) by copying and modifying an existing Degree Program.
If a Degree Program already exists that is similar to the one you wish to create, it may be more efficient to COPY the existing requirement and modify it.
To COPY an existing Degree Program, display the existing Degree Program by typing the PROGRAM name and LAST YEAR fields of an existing Requirement and press ENTER. If no exact match is found, you will be sent to the Development Degree Program List. Select the appropriate entry from the list and click the View button. Next, fill in the New Name and Last year fields in the gray area located at the top. Then click the Copy button.
The new Degree Program will be displayed.
You may then change any data on the screen that you wish. You are always in UPDATE mode on this screen and once you press enter any information typed on the screen becomes a part of the record.
To Delete a Degree Program, click on the Delete box next to the Submit button. Then click the Submit button.
QUESTION 24
What are the two ways a Degree Program can be created in Development?
A: Copying and Deleting a existing Degree Program
B: Deleting and Adding a existing Degree Program
C: Modifying and Deleting a existing Degree Program
D: Adding a new record and Copying an existing Degree Program
QUESTION 25
How do you delete an existing Degree Program from the Development Degree Program file?
A: Click the Add Degree Programs button.
B: Click the Del? button. Then click the Submit button.
C: Click the Delete button. Then click the Submit button.
D: Click Insert New Requirement button.
DEGREE PROGRAM CONTINUED
DEGREE PROGRAM CONTINUED
DEGREE PROGRAM CONTINUED
You have created a record using the Add or Copy function and you are now ready to enter the individual requirements data needed for the particular Degree Program. If you have created a record using the COPY function, type over existing data to modify the record. You may also need to delete certain data using the delete function.
To add requirements to a degree program, enter the fields labeled Req.#, Name and # of lines to add. Then click the Insert New Requirement button.
To insert a requirement into a degree Program, enter the fields labeled Req.#, Name and # of lines to add. Then click the Insert New Requirement button. If you wish to insert a requirement between two existing requirements, enter the Req.# you want it to be. The screen will renumber the remaining requirements.
To delete a requirement, click on the Del? box located at the left of the particular requirement name. Then click Submit button.
To view a particular requirement, click the View Requirement link located to the left of the requirement you wish to view. If no exact match on last year of the requirement with the last year of the degree program is found, the Requirement List will display beginning with the particular requirement name you were trying to view. Find the correct catalog year span of the requirement you wished to view and then click on the VIEW button located on the left.
Requirements on a Degree Program can be coded to function differently depending on the following:
Group Codes - This is a 2 character data field which allows you to link Requirements together. The effect is that any courses used to satisfy one requirement will not be used to satisfy any other requirement that it is linked with. Any alphabetic or numeric character may be used to accomplish this. If another grouping is created, the selected code must be entered in the second space of this 2 character field.
OPT/OR - The following codes may appear after a requirement on the degree program to provide additional functionality.
The code "0" links this requirement and the next requirement. Either requirement may be satisfied.
The code "A" indicates that this requirement will be viewed on the on-line audit but will not appear on the printed audit.
The code "B" prevents the requirement from appearing on the on-line or printed audit. It is used to collect courses and then assign those courses an assign code. The assign code then allows other requirements to reference these courses without listing those courses within additonal requirements. All GE- requirements have a "B" code placed in the OPT/OR field on the degree program so that they can be collected and summarized in the General Education Summary Requirement.
The "X" code means that this requirement is optional and it is not necessary for it to be completed for the student to graduate.
If the degree program has more than 20 requirements, you can access the remainder of the requirements by clicking on the PG FWD button located at the top and bottom of the display.
NEW NAME (In Gray box)- Enter your 2 digit college code followed by a dash followed by 1-6 letters or numbers. For example, EG-SEM1. This field is used only for the COPY function.
LAST YEAR (In Gray box)- Enter the last year for which this degree program should be used. Usually 9999 is used to designate that this degree program applies to all future catalog years until further notice. Should this change you would then enter the modified last year to the appropriate final year for which it should apply. This field used only for the COPY function.
ADD DEGREE PROGRAMS – a link that will take you to another screen display where you can enter the Program and Last Year to create a new degree program.
DELETE – This is used to Delete the entire Degree Program. It will only delete the Degree Program if your SASS authorization matches the Authorization of the Degree program.
SUBMIT – Used to apply modifications made to any field of the Degree program.
PROGRAM - A 9 character field used to identify the degree program. All degree program names should begin with the college
abbreviation followed by a hyphen and the major codes used on the student's transcript and subprograms if applicable. i.e., BA-FIN, JM-JM etc.
LAST YEAR - The last catalog year for which the Degree Program is valid. Usually 9999.
FIRST YEAR - The first catalog year for which this Degree Program is valid. Usually 0000, unless restricting to a particular year or range of years. The field consists of 6 character spaces so that a year and month may be specified if necessary i.e., 198908.
AUTHORIZATION - The two letter college code assigned on the security file to the person creating the Degree Program.
DEPT – The three letter major code assigned on the security file to the person creating the Degree Program.
PROGRAM HOURS - BOR hours approved for the degree for the catalog year range specified in last year and first year.
CC HOURS - Maximum number of community college hours to be used when utilizing the "generate free electives function".
MGMT INDICATOR - The SASS software generates three fields automatically at the end of each audit: 1) Total Hours Used Toward Degree Program, 2) Florida CC Hours Used Toward Degree Program and 3) Other Courses. If you do not wish these fields to be generated and displayed on the audit you may disable this function by entering "Y" in this field.
TITLE 1 - Text fields. STATE UNIVERSITY SYSTEM will always appear on the audit as the first line of text. The second line of text will be the information entered in the TITLE 1 field. All title information is centered automatically by the system. This line is usually used to identify the University or College i.e., UNIVERSITY OF FLORIDA or COLLEGE OF JOURNALISM AND COMMUNICATIONS.
TITLE 2 - Allows you an additional line of header text, usually the degree or major. For example, BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION or BACHELOR OF SCIENCE IN PUBLIC RELATIONS - MAJOR PUBLIC RELATIONS.
LAST UPDATED - The system enters the date every time the Degree Program is updated or when a new Degree Program is added.
BY - The system enters the initials of the person updating or adding the new Degree Program.
DEL? – Used to Delete the specific requirement from the Degree Program. You must click the Del? Box and then click the Submit button.
GO – When you click on the “VIEW REQUIREMENT” link you will either be taken directly to the requirement with the same ending catalog year or to the Browse List matching on the requirement name and starting the display with the first ending catalog year.
REQ # - This number identifies the particular Requirement listed in the NAME field. List the Requirements in the order that you wish them to appear on the ADVISEMENT REPORT.
NAME - This is the exact name as it appears in the REQ- NAME field on the REQUIREMENT DEFINITION SCREEN. List in order all the Requirements to be used to satisfy this Degree Program.
GROUP - This is a 2 character data field which allows you to link Requirements together. The effect is that any courses used to satisfy one requirement will NOT be used to satisfy any other requirement that it is linked with. Any alphabetic or numeric character may be used to accomplish this. If another grouping is created, the selected code must be entered in the second space of this 2 character field.
OPT/OR - A single character data element which identifies a requirement as being optional, display only on the on-line SASS audit and audit file or links two or more requirements and requires that only one be satisfied. Valid codes are blank, 0 for an OR requirement (this requirement or the next), A for display requirement on on-line audit and audit file only and X for optional requirement.
Software update 7/97 "B" codes on Degree Program file:
* The "B" code when used in the OPT/OR field on the SASS Degree Program screen hides the requirement on the printed audit and the online AO. This feature allows you to write requirements in which you collect courses and assign them an assign code. The "B" code prevents them from being viewed and the assign code then allows you to parcel the courses out into other requirements on the audit. An example of this is the way in which the general education requirements are handled. All GE- requirements have a "B" code placed in the OPT/OR field on the degree program.
QUESTION 26
What Req.# number would you enter if you wanted to insert a requirement between 01 and 02 of a degree program?
A: Req# 02
B: Req# 01
C: Req# 99
D: Req# 03
QUESTION 27
To delete a requirement from a particular degree program, what box(s) would you click on?
A: Click on the Del? box and then click the Submit button.
B: Click the Delete box and then click the Submit button.
C: Click the Add box and then click the Submit button.
D: Click Insert New Requirement button.
The STUDENT EXCEPTION file allows the college the flexibility to make exceptions to specific degree requirements for individual students. There are seven different types of exceptions that may be applied to a student's SASS record. Each type of exception is entered on its own screen.
The Student Exception screens are as follows:
ADVISOR COMMENTS COURSE SUBSTITUTION |
NOTE: When you post an exception to a student's record it is your responsibility to review any exceptions that may have been previously posted by another college. If you do not wish to honor previously posted exceptions, please contact the Sass Coordinator. Using the PG FWD button is very helpful in reviewing all the exceptions posted. It allows you to browse through all of the exceptions posted for a given UFID. To browse forward and back from one UFID to the next you use the PREVIOUS or NEXT buttons. To post an exception to a record follow the instructions below:
To access the SASS Exception screen, click the “STUDENT” menu link located on the left. Then click the "Exceptions" link located at the top. Enter the student's UFID and press enter. The Advisor Comments for that student will display as the default if the student has Advisor Comments on file. If not, a RECORD NOT FOUND MESSAGE will be displayed.
To create a new exception of any type for any student, fill in the boxes provided under the Add New Exception button and click the "Add New Exception" button. The same function applies when adding exceptions to an existing record.
Remember that you are always in update mode on these screens. |
|
ALWAYS use your TAB key to go from field to field. This will ensure that you are always positioned in the field correctly. TO Clear a field, hold the SHIFT key and press END. This will highlight the entire field and you can begin entering your data. To enter data in the CREDIT HOURS, REQ HRS, MAX HRS fields on the Requirement Revise, Course Waiver and Requirement Update screens, always tab to the field and enter 4 digits; for example: 0030 = 3 credit hours 0120 = 12 credit hours 1240 = 124 credit hours Use this same procedure when updating these fields. |
NOTE: The AUTHORIZED COLLEGE & DEPT, DATE and INIT fields are updated by the system automatically for all student exception screens.
To Delete one or more entries of an exception type, click the "Delete?" box for each line you wish to delete and click the "Update" button. Your SASS authorization code must match the Auth field on the exception entry for the delete to be successful.
You may browse the different types of exceptions for a student by clicking on the PG FWD button.
QUESTION 28
Which exception type displays as the default?
A: Advisor Comment.
B: Course Substitution
C: Requirement Add.
D: Requirement Revise.
QUESTION 29
For all student exceptions screens, which fields are updated automatically by the system?
A: Degree Applies, Year and Term
B: Count, Credit, and Degree Applies
C: Authorized College & Dept, Date and Init
D: None of the above
The Advisor Comment screen allows the college to post notes about a particular student. Its primary use is to serve as a historical record of student’s advisement sessions. These notes or text can be displayed on the student’s audit as a reminder for the student or can be hidden. Default display is HIDDEN.
To post an Advisor Comment:
Access the SASS Exception screen, by clicking on the link "Exceptions" located under the "STUDENT" menu link. Enter the student's UFID and select the Advisor Comment from the drop down box labeled TYPE. Then press ENTER. The Advisor Comments for that student will display if the student has Advisor Comments on file. If not, a RECORD NOT FOUND MESSAGE will be displayed.
Create a new advisor comment by entering the text in the box labeled COMMENT under the Add New Exception button and click the "Add New Exception" button. You have a maximum of 49 characters per line. If your comment extents more than 49 characters, just continue entering the remainder of your text on the next blank line in the box labeled COMMENT. The same function applies when adding exceptions to an existing record.
To Delete an Advisor Comment, click on the Delete? Box located to left of the individual line you wish to remove. Then click the UPDATE button.
NOTE: If you do not see the Delete? Box, you either can’t delete the exception or the screen is in a non-update mode. The comment will only be deleted if your authorization matched the authorization posted. A maximum of 999 Advisor Comment lines may be entered for one student.
QUESTION 30
What is the maximum number of characters you can enter per line of text?
A: 20
B: 50
C: 100
D: 49
QUESTION 31
How do I view the rest of the Advisor Comments for a student?
A: Click the NEXT button.
B: Click the PG FWD button.
C: Click the PREVIOUS button.
D: None of the above.
The Course Substitution screen allows the college to accept an alternate course in the place of a required UF course.
Course Taken for Course Required
CAP3802 for COP3210
ENC0000 for GE-H
CAP0000 for COP3210 198908
IDH2931 for SOCSCI 198908
To post a Course Substitution:
1. Access the Course Substitution screen by clicking on the link "Exceptions" located under the "STUDENT" menu link. Enter the student's UFID and select "Course Substitution" under the "TYPE" box. Press ENTER. If the student has an existing Course Substitution, it will display. If not, a RECORD NOT FOUND MESSAGE will be displayed.
2. Create a new Course Substitution by entering the Substituted Course and Required Course fields located at the bottom of the screen and click the "Add New Exception" button. The same function applies when adding exceptions to an existing record.
NOTE: The SUBSTITUTED COURSE field is the course the student actually took from his/her transcript. The REQUIRED COURSE field is the course that is actually required at UF. Both of these field must be entered in order for substitution to be added to the file. A maximum of 25 Course Substitutions may be entered for one student.
If the course you wish to use from the student’s transcript has the same prefix and course number as another course on the student’s transcript, you must enter the year and term of the specific course you wish to use. For example, you wish to use ENC0000 199808 for General Education Composition. However, the student took another ENC0000 200101. You must post the course substitution as ENC0000 for GE-C 199808. If you do not put the term, it will use both courses and equate them as General Education Composition.
WARNING: You can’t substitute two or more courses with the same prefix and course number taken in the same semester to different areas of the audit.
WARNING: In the event that two colleges have posted an exception for the same student, where the SUBSTITUTED COURSE is the same:
STA1000 for STA2023 (college A)
STA1000 for GEB1000 (college B)
The substitution posted first is the only one that is considered. It is as if the second one did not exist. Contact the SASS Coordinator to see if the duplicate course substitution can be removed.
To Delete a particular Course Substitution, click the "Delete?" box for each line of comments you wish to delete and click the "Update" button.
NOTE: If you do not see the Delete? Box, you either can’t delete the exception or the screen is in a non-update mode. The course substitution will only be deleted if your authorization matched the authorization posted.
QUESTION 32
What two fields are required in order for a Course Substitution to be added to the file?
A: Required Course and Degree Applies fields.
B: Substituted Course and Required Course fields.
C: Substituted Course and Year fields.
D: Required Course and Year fields.
QUESTION 33
When two courses with the same prefix and course number appear on a student’s transcript in the same semester, can each course be substituted to different places in the audit?
A: YES
B: NO
The Course Waiver screen allows the college to waive a course normally required for a specific Degree Program for an individual student. For example, if MAR3023 is a required core course for the Degree Program BA-MKG, you may waive this course for an individual student and Degree Program by posting a Course Waiver Student Exception.
To post a Course Waiver:
1. Access the Course Waiver screen by clicking on the link "Exceptions" located under the "STUDENT" menu link. Enter the student's UFID and select "Course Waiver" under the "TYPE" box. Press ENTER. If the student has an existing Course Waiver, it will display. If not, a RECORD NOT FOUND MESSAGE will be displayed.
2. Create a new Course Waiver by entering the Course Waived, Year, Term and credit fields located at the bottom of the screen and click the "Add New Exception" button. The same function applies when adding exceptions to an existing record. You must enter the Course Waived, Year and Term fields for the exception to be posted. A maximum of 25 Course Waivers may be entered for one student.
WAIVED COURSE: MAC3311 CREDIT HOURS: 0040 See notes I, II and III. TERM: 198908 (current month and year) DEG/PROG: EG-CE See note IV. |
COURSE WAIVER prints the message at the bottom of the audit "COURSE WAS WAIVED" and displays the course in the appropriate section of the audit with a "CW" as a grade indicator. I.E., "MAC3311 0.00 CW" (when CREDIT HOURS field is blank or "MAC3311 4.00 CW" (when 4.0 is entered in CREDIT HOURS field).
WARNING: COURSE WAIVERS function differently depending on how the REQUIREMENT is written.
NOTES:
I. At the sub-requirement level, if a number greater than 01 exists in the Course Count field and you post a Course Waiver (regardless of whether you enter a number in the CREDIT HOURS field) it will subtract this course from the number of courses required e.g., "NEEDS 4 COURSES" changes to "NEEDS 3 COURSES". VI. Course Waivers DO NOT apply when the requirement ask for a grade of “C” or better. |
To Delete a particular Course Waiver, click the "Delete?" box for each Course Waiver you wish to delete and click the "Update" button.
QUESTION 34
What three fields must be entered for the Course Waiver to be added to the file?
A: Year, Term and Credits fields.
B: Credits and Degree Applies fields.
C: Waived Course, Year and Term fields.
D: Year, Credits and Degree Applies fields.
QUESTION 35
What is the maximum number of Course Waivers that can be entered for one student?
A: 50
B: 10
C: 35
D: 25
The Requirement Add screen allows the college to add a Requirement to a particular student’s Degree Program and to specify if it will appear as the FIRST of LAST Requirement on the audit.
To post a Requirement Add:
1. Access the Requirement Add screen by clicking on the link "Exceptions" located under the "STUDENT" menu link. Enter the student's UFID and select "Requirement Add" under the "TYPE" box. Press ENTER. If the student has an existing Requirement Add, it will display. If not, a RECORD NOT FOUND MESSAGE will be displayed.
2. Create a new Requirement Add by entering the Requirement, First/Last and Degree Applies fields located at the bottom of the screen and click the "Add New Exception" button. The same function applies when adding exceptions to an existing record.
NOTE: “F” in the First/Last field indicates the Requirement will appear at the FIRST of the audit and is the default selection. “L” in the First/Last field indicates the Requirement will appear at the LAST of the audit. If you do not enter a degree program, the requirement will be added to any and all audits run for that particular student. A maximum of 25 Requirement Adds may be entered for one student.
To Delete a particular Requirement Add, click the "Delete?" box for each Requirement you wish to delete and click the "Update" button.
NOTE: If you do not see the Delete? Box, you either can’t delete the exception or the screen is in a non-update mode. The Requirement Add will only be deleted if your authorization matched the authorization posted.
QUESTION 36
What is the maximum number of Requirement Adds that can be entered for one student?
A: 20
B: 25
C: 50
D: 100
QUESTION 37
What is the default display feature for a Requirement Add?
A: First
B: Next
C: Last
D: None
A Requirement Revise exception modifies the entire Requirement. It modifies the data in the Segment Count, Required Hours and Required GPA fields that appear above the TITLE 1 line in the requirement.
To post a Requirement Revise:
1. Access the Requirement Revise screen by clicking on the link "Exceptions" located under the "STUDENT" menu link. Enter the student's UFID and select "Requirement Revise" under the "TYPE" box. Press ENTER. If the student has an existing Requirement Revise, it will display. If not, a RECORD NOT FOUND MESSAGE will be displayed.
2. Create a new Requirement Revise by entering the Requirement Name in the Name field located at the bottom of the screen and click the "Add New Exception" button. The same function applies when adding exceptions to an existing record. If you enter the NAME only and do not modify any other fields, the Requirement will ALWAYS be considered satisfied for that student and the “NO” changes to “YES” for that Requirement. You must be carefully in using Requirement Revises if a student is currently enrolled in a course that is needed to satisfy the requirement.
NOTES:
1. Enter the new number of Sub-Requirements that must be met in the Requirement Count field. For example, if 06 is entered in the Requirement Count field and the original Segment Count required = 07; then Sub-Requirement Count required would = 06. The Requirement Count field refers to the number of Sub-Requirements that must be satisfied.
2. Enter the new total hours that must be met in the Requirement Hours field. For example, if 3.0 is entered in the Requirement Hours and the original Required Hours = 12.00; then Required Hours would change =003.0. This field refers to the TOTAL hours that must be satisfied.
3. Enter the new GPA required for all courses accepted by this REQUIREMENT in the GPA field. For example, if 2.0 is entered in the GPA field and the original Required GPA = 2.5;the Required GPA would = 2.0. This field specifies the overall GPA that must be satisfied.
4. Enter a degree program in the DEG/PROG field if you wish this exception to apply to a specific degree program ONLY.
5. A maximum of 25 Requirement Revises may be entered for one student.
To Delete a particular Requirement Revise, click the "Delete?" box for each line you wish to delete and click the "Update" button.
NOTE: If you do not see the Delete? Box, you either can’t delete the exception or the screen is in a non-update mode. The Requirement Revise will only be deleted if your authorization matched the authorization posted.
QUESTION 38
How do you delete a particular Requirement Revise for a student?
A: Click the Add New Exception button.
B: Click the Get Students Exceptions button.
C: Click the Delete? Box and then click the UPDATE button.
D: Click NEXT button.
QUESTION 39
What happens if you enter the NAME only and do not modify any other fields on a Requirement Revise?
A: The Requirement will ALWAYS be considered satisfied.
B: The Requirement will NEVER be considered satisfied.
C: The Requirement will SOMETIMES be considered satisfied.
D: None of the above.
The Requirement Substitution allows you to substitute a new Requirement for an existing Requirement on a degree program. The new Requirement will appear on the audit in the same location as the original requirement.
To post a Requirement Substitution:
1. Access the Requirement Substitution screen by clicking on the link "Exceptions" located under the "STUDENT" menu link. Enter the student's UFID and select "Requirement Substitution" under the "TYPE" box. Press ENTER. If the student has an existing Requirement Substitution, it will display. If not, a RECORD NOT FOUND MESSAGE will be displayed.
2. Create a new Requirement Substitution by entering the Original Requirement Name in the Requirement Old field and the New Substituted Requirement Name in the Requirement New field located at the bottom of the screen and click the "Add New Exception" button. The same function applies when adding exceptions to an existing record.
NOTES:
I. Name of the Old Requirement as it appears listed on a Degree Program.
II. The name of the New Requirement you wish to replace the Old requirement for a specific Degree Program for a particular student.
III. Name of Degree Program to which the exception is to be applied. This data is optional. If field is left blank it will apply to all Degree Programs that contain the OLD REQUIREMENT name.
IV. A maximum of 25 Requirement Substitutions may be entered for one student.
To Delete a particular Requirement Substitution, click the "Delete?" box for each line you wish to delete and click the "Update" button.
NOTE: If you do not see the Delete? Box, you either can’t delete the exception or the screen is in a non-update mode. The Requirement Substitution will only be deleted if your authorization matched the authorization posted.
QUESTION 40
What is the maximum number of Requirement Substitutions that can be entered for one student?
A: 20
B: 25
C: 50
D: 100
QUESTION 41
Are the Requirement Old and Requirement New the only two data fields required to add a Requirement Substitution?
A: YES
B: NO
The Requirement Update screen allows a user to decrease of increase the specifications coded on the Control line of a particular sub-requirement for a particular student.
To post a Requirement Update:
1. Access the Requirement Update screen by clicking on the link "Exceptions" located under the "STUDENT" menu link. Enter the student's UFID and select "Requirement Update” under the "TYPE" box. Press ENTER. If the student has an existing Requirement Update, it will display. If not, a RECORD NOT FOUND MESSAGE will be displayed.
2. Create a new Requirement Update by entering the Requirement Name in the Name field located at the bottom of the screen and click the "Add New Exception" button. The same function applies when adding exceptions to an existing record.
NOTES:
I. It will be most helpful before posting a Requirement Update to access the particular Requirement from the Requirement file to see how the sub-requirement is written. You need to make a note of the name of the Requirement, Pseudo-name (this is denoted with a $ at the end of the course field on the ACCEPT line within the particular sub-requirement) and whether the Course Count, Required Hours or Max Hours have data in them.
II. You must specify the REQUIREMENT, PSEUDO-NAME and + or -.
A minus sign (-) indicates you are reducing the COUNT, REQ HOURS or MAX HOURS field(s).
A plus sign (+) indicates you are increasing the COUNT, REQ HOURS, or MAX HOURS fields(s).
III. COUNT, REQ HOURS, MAX HOURS: To increase or decrease the original amount specified, enter the amount you want added or subtracted to or from the original amount. For example, if REQ HOURS = 006.0 and you want the revised total to = 010.0, you will enter 004.0 (the amount that you are adding) and a plus sign. If REQ HOURS = 006.0 and you want the revised total to = 003.0, you will enter 003.0 (the amount that you are subtracting) and a minus sign.
IV. Enter the Degree Program in the DEG/PROG field if you wish to restrict this exception to a specific Degree Program.
To Delete a particular Requirement Update, click the "Delete?" box for each line you wish to delete and click the "Update" button.
NOTE: If you do not see the Delete? Box, you either can’t delete the exception or the screen is in a non-update mode. The Requirement Update will only be deleted if your authorization matched the authorization posted. A maximum of 25 Requirement Updates may be entered for one student.
QUESTION 42
What is the maximum number of Requirement Updates that can be entered for one student?
A: 20
B: 100
C: 50
D: 25
QUESTION 43
What three fields must be entered for the Requirement Update to be added to the file?
A: Count, Req Hours and Max Hours fields.
B: Pseudo Name, Count and Req Hours.
C: Requirement, Pseudo Name, +/-.
D: Req Hours, Min GPA and Max Hours.
The Management screens allow users to test modifications made to Degree Programs or Requirements and review the results before moving the changes to the production files. This helps to ensure changes made will not produce incorrect results on the audits.
For those authorized to access the Management screen, click on the Management link located on the left menu bar. This will take you to the SASS Management Development List screen.
To reposition the list to your college, enter your SASS authorization code in the AUTH field and then click the SEARCH button.
To create a new entry: (Used to circumvent a one day delay in the testing process)
Click the VIEW link located to left of any entry on the SASS Management Development List screen.
Using the Delete key on your keyboard, remove the existing DP/RQ Name and enter the new Degree Program or Requirement name.
Using the Delete key on your keyboard, remove the existing Year and enter the correct Last Year of the Degree Program of Requirement you are adding.
Click the Add box located to the left of the UPDATE/ENTER button. Then click the UPDATE/ENTER button. Your new entry will be added and redisplayed on the Management Development screen. The User Flag is automatically set to TEST.
NOTE: You can skip this process, if you want the overnight job to handle adding any modifications made to the Degree Programs or Requirements. When the overnight job runs it will add any Requirement or Degree Program that has been modified based on the LAST UPDATE DATE equal to the current date.
WARNING: WHEN SPLITTING A EXISTING DEGREE PROGRAM OR REQUIREMENT INTO 2 or MORE SEPARATE CATALOG YEAR SPANS, YOU MUST UPDATE ANY FIELD AFTER THE LAST YEAR FIELD IN ORDER FOR THE LAST UPDATE DATE TO CHANGE TO THE CURRENT DATE. THEREBY ALLOWING THE OVERNIGHT PROCESS TO PICK UP THE CHANGE.
For example, take a Requirement UF-AA 9999-2002. You want to make a new version for the 2003 catalog. You would COPY the UF-AA 9999 version to make a UF-AA 2002-2002. However, the UF-AA 2002 requirement LAST UPDATE DATE does not change to the current. You must either retype the First Year or some other field on the requirement to get the LAST UPDATE DATE to change to the current date. Then you can modify the UF-AA 9999 to the First Year of 2003 and make any additional modifications needed.
It is important that you check SDQB the following day to determine if your changes successfully tested.
To view your entries type your SASS Authorization code in the AUTH field and click the SEARCH button.
For each requirement or degree program tested, the FLAG field will read <TEST> and a date will appear in the TEST DATE field.
Test results output should be at your printer. You should receive two reports. One report should be a Summary Count of Students Checked But Did Not Have Audit Discrepancies. The other should be Differences Between Production and Development – Changes Made Using SASS Development Menu. If you do not receive the second report that means NO discrepancies were found. If you do not receive the test results, send a message in GATA to RASASS in the Student Records System (GATA) or email SASSWEB-L@lists.ufl.edu immediately.
Review the output. Pay close attention to the columns on the report labeled “PRD HRS EARNED” and “DEV HRS EARNED” for any requirement you have modified. If the “DEV HRS EARNED” is less than “PRD HRS EARNED” and the requirement MET status changed from YES to NO and you choose to move this change to production, you need to notify the student of the change. Call the SASS Coordinator to discuss if you are not clear on its meaning.
Once you are satisfied with the test results, change the <TEST> flag to <MOVE>. This will move the changes to production that night.
If you do not like the test results and want to start over, change the <TEST> flag to <RESTORE> to restore the files.
If you are unable to successfully test, move or restore a Development Requirement or Development Degree program, contact the SASS Coordinator @ 846-2036.
If your testing results in an <ERROR> code, this means we were not able to successfully test your updates. Possible Causes:
No one is currently enrolled who is being monitored by that requirement. The update had an error and we were unable to generate an audit. |
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If you cannot determine the problem, send a GATA message to RASASS or email SASSWEB-L@lists.ufl.edu for assistance. |
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To Delete an entry from the Management Development List, click on the Del? Box and then click the Update button.
QUESTION 44
How do you code a Degree program or Requirement that tested successfully to production?
A: Change the User Flag field to RESTORE.
B: Change the User Flag field to TEST.
C: None of the above.
D: Change the User Flag field to MOVE.
QUESTION 45
What does an ERROR code/flag mean?
A: Everything is fine.
B: We were not able to successfully test your updates.
C: You can code it to move to production.
D: You need to retest.
QUESTION 46
Should you receive any output when you test your modifications of Degree Program or Requirements?
A: YES
B: NO
MANAGEMENT CONTINUED
To restore a Degree Program or Requirement to its original form from Production to Development:
Click the VIEW link located to left of any entry on the SASS Management Development List screen.
Using the Delete key, remove the existing DP/RQ Name and enter the new Degree Program or Requirement name.
Using the Delete key, remove the existing Year and enter the correct Last Year of the Degree Program of Requirement you are restoring.
Click the Add box located to the left of the UPDATE/ENTER button. Then click the UPDATE/ENTER button. Your new entry will be added and redisplayed on the Management Development screen. The User Flag is automatically set to TEST.
Select RESTORE by using the drop down box for the User Flag field.
QUESTION 47
After making modifications to a Degree Program or Requirement, how do you get the original version in production back into Development?
A: Change the User Flag field to RESTORE and press ENTER.
B: Change the User Flag field to TEST and press ENTER.
C: None of the above.
D: Change the User Flag field to MOVE and press ENTER.
I. UNIVERSAL TRACKING
ASSIGNING UT TERMS TO UT STUDENTS WHO CHANGE COLLEGES/MAJORS:
UT Terms are not based on hours earned.
UT Terms are not based on classification.
Terms are based on what UT courses have been completed.
A student should be assigned the highest UT term for which they will be ON TRACK the term in which they matriculate into a new college. Confusion sometimes occurs because the major change may be effective immediately or it may not be affective until some future term. This impacts on what is the appropriate UT Term to indicate for the new major. Here is a summary of the logic you should use when making these decisions:
1. If the major change is to be affective for the current term, you should run a UT audit to determine the highest term for which the student is ON Track and enter that UT term on the College Designation Screen.
2. If the major change will be effective for the NEXT FALL or NEXT SPRING, enter the UT term for which the student should be monitored for the next Fall or next Spring.
3. If the major change will be effective for the next Summer, enter the UT Term for which the student should be monitored for the NEXT FALL.
In all of the above cases, on the College Designation Screen indicate the new major, the term for which this major is effective and the UT Term to be used to monitor the student for the effective term. You may then view a log of your changes on the College Tracking Screen.
For students for whom a major change has been indicated for a future term, these students are NOT incremented. Instead, they will be monitored for that future term for the UT Term entered for that major on the College Tracking Screen.
ASSIGNING UT TERMS TO BEGINNING FRESHMEN:
UT terms for beginning freshmen and AA transfers are assigned automatically by OUR. A first time in college freshmen admitted Fall 1999 without any previous credit would be assigned a UT term of 1 and would be evaluated for the following UT terms listed below provided he/she remained continuously enrolled in the same college. If the student enters UF with hours earned, additional steps will be taken to ensure that the correct UT term is assigned.
UT 1 Fall 1999
UT2 Spring 2000
UT3 Fall 2000
UT4 Spring 2001
UT5 Fall 2001
UT6 Spring 2002
UT7 Fall 2002
UT8 Spring 2003
UT9 Fall 2003
UT10 Spring 2004
UT11 Fall 2004
If the student changes colleges, the UT Term will be reevaluated by the new college and reset to the appropriate UT Term if necessary. IF THE INITIAL UT TERM IS NOT SET CORRECTLY, ALL FUTURE EVALUATIONS WILL BE INCORRECT. UT Terms are then incremented each Fall and Spring term that the student is enrolled.
NOTE: STUDENTS WHO ARE STUDY ABROAD DO NOT GET INCREMENTED.
ASSIGNING UT TERM TO COMMUNITY COLLEGE TRANSFERS WHO HAVE EARNED AN AA DEGREE:
All AA transfers will be assigned a UT term of 5 the Fall or Spring of matriculation at UF. They will be incremented each Fall and Spring of enrollment just as indicated above for the freshmen who begin at UF. An AA transfer admitted Fall 1999 would be assigned a UT term of 5 and would be evaluated for the following UT terms provided he/she remained continuously enrolled in the same college.
AA TRANSFER Admitted Fall 1999
UT Term 5 Fall 1999
UT Term 6 Spring 2000
UT Term 7 Fall 2000
UT Term 8 Spring 2001
UT Term 9 Fall 2001
UT Term 10 Spring 2002
UT Term 11 Fall 2002
ASSIGNING UT TERM TO 4 YEAR TRANSFER STUDENTS:
The college must evaluate all 4-year transfer students and assign them the appropriate UT Term using the same logic you would use for a native student who is changing colleges. See beginning of this document.
QUESTION 48
What UT term is automatically assigned to a first time in college freshmen?
A: 9
B: 10
C: 1
D: 5
QUESTION 49
When changing a student’s major effective for Summer term, what should the UT term be set according to?
A: The Next Spring term.
B: The Next Summer term.
C: The Current Summer term.
D: The Next Fall term.
QUESTION 50
What UT term is automatically assigned to AA Transfer students?
A: 1
B: 5
C: 3
D: 2
J. FREQUENTLY ASKED QUESTIONS
Q: What is the URL for the SASS Coordinator's Manual?
A: http://www.aa.ufl.edu/aa/dass/sass
If you forget this, go to the UF home page http://www.ufl.edu and use the SEARCH UF function and type SASS and click on SEEK. It will locate the URL for you.
Q: How do I stay informed about SASS and Advising?
A: Subscribe to the SASS listserv. Send a one-line message to listserv@lists.ufl.edu. Leave the Subject line blank. On the top line of the message area type Subscribe UA-L your name For example, Subscribe UA-L Karan Schwartz You will receive a reply from the listserv asking you to confirm the request. You must do so within 24 hours to complete the subscription process.
Q: The curriculum has changed, how do I create a new Requirement?
A: Display the old Requirement on Develop Requirement screen. Type the new requirement name and the last year and click the COPY button located in the gray box at the top of the screen. For example, enter the same requirement name but change the catalog year from 9999 to 1998. When you click the COPY button, the 1998 requirement will be displayed. Press the NEXT button to display the record you just copied from. On this Requirement, update the FIRST year to the first year in which the new curriculum will be required. Press enter. You are now ready to enter the new curriculum changes on this Requirement.
Q: What print codes do I use when I write a new requirement?
A: The most frequently used print code symbols are "D" and "F". "D" will display everything you have entered on the control line and accept line of the requirement. "F" will only display the information on the control line and NOT the information on the accept line. "F" is used when asking for GEN ED courses; "D" is used in most other cases. A complete list of print code symbols can be found in the section of the SASS Coordinator's Manual labeled “PRINT CODES” or under the section labeled REQUIREMENTS.
Q: What are the General Education assign codes?
A:
GE-C 1
GE-H >
GE-S <
GE-BP \
GE-M ?
Q: Why does the Gordon Rule requirement read "NO" when a student is enrolled in a Gordon Rule course?
A: SASS does not actually check the courses accepted for completion of the Gordon Rule requirement. They are checked by the Office of the University Registrar (OUR) and SASS reads a MET/NOT MET flag set by OUR. They do not have an "IN PROGRESS" flag that we can read and so the SASS audit reads NO until the student completes the course and has earned a grade of "C" or better. So for students completing Gordon Rule the semester they intend to graduate the audit will not read "all requirements met" until after degree grades are applied to the SASS courses file.
Q: How do I insert on the Develop Degree Program screen
A: Enter the REQ number of where you want the requirement to be inserted and the requirement name and click the INSERT A REQUIREMENT button in the fields provided at the bottom of the screen. For example, if you want a requirement insert between REQ 01 and REQ 02, you would enter a REQ number of 02.
Q: How do you allow a course, transferred from another school, to satisfy a UF course requirement?
A: This must be done on an individual student basis and is considered a student exception. Course substitutions are entered on the Exceptions screen for an individual student.
Q: I want the transfer course to satisfy two different areas. How do I get this course to show up in two different requirements?
A: You will substitute the course to satisfy one requirement and then use the Requirement Update screen to reduce the hours required in the other requirement so that both requirements are met.
Q: What does the GENED code on the "Control" line of a sub-requirement mean?
A: This means that if the student has earned an AA degree from a community college, you would like this particular sub-requirement to be considered MET regardless of courses taken.
Q: What does the message 'UNKNOWN OPERATOR' mean when I attempt to create an Degree Audit or Develop Audit?
A: Following the 'Unknown Operator' message is the name of the Requirement with the problem. On the Development Requirement screen look at the requirement. Carefully check the 'C' line and 'A' line of each sub-requirement and compare the data entered to the field descriptions at the top of the Requirement. Data is not aligned precisely in the field. It is often the course or the pseudo-name.
Q: What does "GENERATE FREE ELECTIVES (Y/N): N" mean on the Degree Audit or Development Audit screen?
A: This field should be used when creating an audit for a graduating senior. It looks at the "Total Hours Used Field" at the bottom of the audit to verify that the Total Hours Used is at least equal to the total hours required for the degree. If the Total Hours Used is less than the total hours required, the system will generate an additional requirement at the bottom of the audit called "ELECTIVES" and it will pull courses from the OTHER COURSES category as needed to generate sufficient electives to equal the total hours required for the degree. All degree certification audits are generated with a "Y" in this field.
Q: Once I have updated a Requirement or Degree Program, how do I get the changes tested and moved to production?
A: Any Requirement or Degree Program, which has been updated, will be listed by the system overnight on the Management Browse List screen. You must then select “TEST” from the drop down box to ask the system to test your changes. The following day, look at the Management Browse list to see if a TEST DATE has been entered in the field just prior to the FLAG field. If yes, you should have output at your printer that tells you the students, if any, who were affected by the changes that you made. Review the results carefully. If you are satisfied, go to Management Browse List screen. Change the "TEST" flag to "MOVE" to indicate that it is OK to move these changes to production. The changes coded "MOVE" will move that night to production. NOTE: If you are in a hurry, you do not have to wait for the system to list the changes on the Management Browse List, you can enter them yourself on the Management Development screen. The screen defaults to the "TEST" flag if you need them tested on the day in which you made the changes.
Q: On the Management Browse List Screen, what does an "ERROR" code mean?
A: It means that when data processing attempted to compare the Development Files to the Production Files they were not able to do so. Here are some possible reasons:
Develop Degree Program screen contains requirements that Degree Program screen does not |
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The Requirement does not exist for all catalog years |
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There are no students currently enrolled who are being monitored by the catalog year you are testing |
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There was a problem with the testing job |
Q: What do I do if I have an "ERROR" code on Management Browse List screen?
A: Review the list above and try to determine what the problem might be.
If it is a new Requirement that did not exist before, contact the SASS Coordinator and asked to have it moved to production once you have manually tested it using Develop Audit. |
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If you can’t figure out why you received an “ERROR” code, contact the SASS Coordinator for further explanation. |
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Bottom Line, you must resolve the problem or get assistance in order to move the changes to production if you received an "ERROR" code. |
Q: What is ISIS?
A: ISIS stands for Integrated Student Information System. ISIS is the University of Florida web application which allows the student to look at his Universal Tracking degree audit, register, access financial aid information, etc via the web at http://www.isis.ufl.edu.
Q: How do I make changes to the Electronic Transfer Manual on ISIS?
A: The degree programs are called UF- for all majors. For example, UF-FIN or UF-EE. The requirements are called TR- for all majors. To make changes to the ISIS transfer manual, create or modify existing UF degree programs and TR requirements. Send a GATA message to RASASS to request your updates be moved to production. Once the updates are moved to production, they will automatically appear on the ISIS Electronic Transfer Manual.
Q: What is a UT degree program and how is it used?
A: UT degree programs only monitor the critical tracking courses and criteria. They are used each term to determine if a student is predicted off track prior to advance registration and at the end of the term to determine if a student is ON Track based on the courses completed and grades attained for the current term.
Q: When are UT HOLDS applied?
A: About 1 month prior to advance registration, students are evaluated using the UT degree programs. Those predicted to be OFF Track will have a UT HOLD applied to their record. The purpose of the HOLD is to ensure that the student will receive academic advising prior to registering again.
At the end of the semester, students who are OFF Track for the second time, and were not predicted to be OFF Track will have a UT4 HOLD applied to their record .The student must see an advisor before the last day of drop/add for the next semester or their registration for that term will be cancelled.
Q: When do students receive OFF Track letters?
A: Most students do not receive an OFF Track letter. Only students who are OFF Track and were not predicted receive a letter at the end of the term.
Q: The general education courses are being used in earlier semesters as electives. How can I prevent this from happening?
A: On the control line of the sub-requirement which is checking for electives, code <** > in the Reject field defined for the control line. The <**> code will reject any course which has an assign code. All general education courses are given an assign code.
Q: My required courses are being used as electives and the semester in which they are required is reading UNMET. How do I keep this from happening?
A: This is very similar to the above question. You need to have a requirement in which you list all of the required courses. Give these courses an ASSIGN code of < Z> and code the No Count field on the requirement with a code. Then make sure the <**> code is in the Reject field on the control line of the sub-requirement for which you want to reject the required courses. The <**> code will prevent any course with an assign code from being used to satisfy that sub-requirement. You may also, list the required courses on REJECT lines in the sub-requirement that is looking for required courses.
Q: How does the No Count field function?
A: A code of in this field indicates that the courses accepted by this requirement are not to be considered as courses used to satisfy the degree. Only courses which fall into the semester by semester requirements are considered 'used courses' for the degree. This allows you to create requirements to calculate GPA's and requirements which ensure that courses will distribute into each semester in the proper way.
Q: What is the URL for the Preview Web Menu?
A: http://www.isis.ufl.edu/preview.html.
Q: What is the URL for the Student Records Administrative Menu?
A: http://www.isis.ufl.edu/student-records.html.
Q: How do you request a report? A: From the SASS menu you could chose Degree Audit, enter the UFID and press <enter>. To request multiple audits overnight, select the Overnight Audit screen and enter the UFID of the students for whom you would like audits produced. The audits of the student’s requested will print overnight at your printer.
Q: CHM 2040 is showing up in two different requirements that are grouped on the degree program. Why?
A: In the rq hp-pht1 (semester one) on line 080 and line 100 the courses appear on a "B" line instead of an "A" line. The "B" line means this course can be used again in the next requirement that it might satisfy and overrides the grouping code function on the degree program file.
Q: HH-ESSGP 1996. Req HH-NOTEGP is used twice (after semester s 2 and 4). The requirement is for a 3.0 gpa. For this student, who does not have a 3.0, we have tried to SRR to allow the audit to clear since the student has been allowed to continue in the program. The first HH-NOTEGP cleared out in the audit but the 2nd one will not and I cannot figure out why.
A: The audit program does not expect the same requirement to appear multiple times on the audit, so if you want it to function this way you would need to give each requirement a unique name and then enter an Requirement Revise for each. Exceptions will apply only once on the audit to the same requirement.
Q: Who would I need to contact regarding coding of an out-of-state transcript? She has several EDF0000 courses listed in the same semester.
I need them coded 0001,0002, ETC.
A: This is done nightly except between terms when files are in transition.
Q: All the requirements on the audit say OK, but I do not have the message at the top of the audit "All Requirements Identified Below Have Been Met".
What is wrong?
A: On your degree program all requirements coded with a "B" code in the OPT/OR field are not displayed on the audit and so you cannot see if they are met or not met. If you are not getting the